One morning, Amit saw a big sheet of paper pinned on the school notice board. It said that the Annual Sports Day would be held on 20th December. It told students when to come, where to gather, and what to bring. All the important information was written clearly in just a few lines.
This is called a notice. Schools, offices, and organisations use notices to share important information with many people at once. Let us learn how to write a good notice!
What is a Notice?
A notice is a short, formal written message used to inform a group of people about something important. It is usually put up on a notice board so that everyone can read it.
When Do We Write a Notice?
Notices are written to inform people about events, meetings, holidays, lost items, competitions, or any important announcement. In school, notices are written for things like sports day, book fairs, parent-teacher meetings, and school holidays.
Format of a Notice
A notice has a fixed format. Every notice must include these parts:
| Part | What to Write |
|---|---|
| 1. Name of the school or organisation | Written at the top, in the centre (e.g., Delhi Public School, Mathura Road) |
| 2. The word "NOTICE" | Written in capital letters, in the centre |
| 3. Date | The date when the notice is written |
| 4. Title / Heading | A short title that tells what the notice is about |
| 5. Body | The main message -- What is happening? When? Where? Who should attend? |
| 6. Signature | Name and designation of the person writing the notice (e.g., Head Boy, Class Monitor) |
Tips for Writing a Good Notice
1. Keep it short and clear. A notice should not be too long. Write only what is needed.
2. Use simple language. Everyone should be able to understand it easily.
3. Include all important details. Do not forget the date, time, and place.
4. Use a formal tone. A notice is not like a letter to a friend. It should sound official.
5. Put it in a box. Notices are usually written inside a box or border so they stand out on the notice board.
Important Words Used in Notices
Notices often use phrases like: "All students are informed that...", "You are requested to...", "This is to inform all...", "Kindly note that...", "For further details, contact..."
Sarvodaya Vidyalaya, Janakpuri, New Delhi
NOTICE
Date: 5th December, 2024
Annual Sports Day
All students are informed that the Annual Sports Day will be held on 20th December, 2024 (Friday) from 9:00 a.m. to 1:00 p.m. in the school playground. Students participating in events must wear their house T-shirts and white shorts. All parents are welcome to attend. Kindly be on time.
Meera Sharma
Head Girl
Kendriya Vidyalaya, Ambala Cantt
NOTICE
Date: 10th October, 2024
Lost -- Blue Water Bottle
A blue water bottle with the name "Arjun" written on it has been found near the school library. The owner is requested to collect it from the Lost and Found box in the staff room. Please see Mrs. Gupta, Class 4-B teacher, during the lunch break.
Ravi Kumar
Class Monitor, 4-B
St. Mary's School, Pune
NOTICE
Date: 1st February, 2025
School Book Fair
All students are informed that a Book Fair will be held in the school hall from 10th to 12th February, 2025. The fair will be open from 10:00 a.m. to 3:00 p.m. each day. Students can buy storybooks, activity books, and stationery at special prices. Students of Classes 3 to 5 will visit during the lunch break. Bring your own money.
Priya Deshmukh
Head Girl
| Word | Meaning |
|---|---|
| Notice | A short, formal written message to inform a group of people |
| Notice board | A board where notices are pinned for everyone to read |
| Formal | Official and proper in style |
| Designation | A person's title or position (e.g., Head Girl, Class Monitor) |
| Announcement | A public statement giving information about something |
Finished learning? Now test what you know!